The Calendar is the diary view your floor team will live in during service. It lays the day out as a timeline — one row per table, one hour per chunk of width — so you can see at a glance who is sitting where, and when.
What the Calendar shows
The Calendar is a single-day view. The day runs from midnight to midnight along the top, and your tables run down the left-hand side. Every booking is a coloured block parked on the row for its table, sitting between its start and end times.
A vertical red line marks the current time so you can see what is happening right now without having to read the clock.
What each booking shows
Each booking block shows, at a glance:
- The guest's name.
- The party size (for example, "4 pax").
- The booking window, start to end time.
- The booking's status, conveyed through the block's colour (see below).
- Small annotation icons in the corner if there are allergies, special requests, or notes attached.
Hover (or tap) the block for a tooltip with the same details laid out in full, including any annotations.
What the colours mean
Booking blocks are colour-coded by status so you can read the room without picking up a single booking:
- Green — Confirmed. The booking is set and the guest has been emailed a confirmation.
- Amber — Pending or Pending Payment. Awaiting your confirmation or a deposit.
- Light green — Completed. The guest has finished and left.
For the full picture on what each status means and when bookings move between them, see How bookings work.
Live updates
The Calendar updates itself. When someone else on your team takes a booking, edits one, or marks a guest as completed, the change appears on your screen without you needing to refresh.
Bookings that move to Cancelled or No-Show drop out of the Calendar view altogether, freeing the table visually. You can still find them in the Bookings list.
If the Calendar looks empty
If you have not added any tables yet, the Calendar will tell you so and point you at the Floor Plans area to add some. Until tables exist, there is nowhere to park a booking. See Designing your floor plan to get set up.
Floor plans determine what tables exist. If the Calendar comes up without any table rows, sign and add tables under Floor Plans. Once they exist, they will appear in the mobile app automatically.
Where to go next
- Filtering and views — moving around the Calendar, and what the Calendar will and will not do for you yet.
- Moving a booking to a different table — the drag-and-drop shortcut.
- How bookings work — the booking statuses behind those colours.